HR and Payroll Services

Top-tier HR and payroll services

Human resources and payroll management is one of the most important and demanding tasks in any company. It requires not only excellent knowledge of labor and social security laws, but also meticulousness and confidentiality.

This is why more and more companies are deciding to entrust this area to specialists to maintain full data confidentiality and secure the flow of sensitive information. Our proposed systems allow for advanced digitization of HR processes, better HR resource management, and more efficient travel expense accounting.

Support ranges:

Payroll preparation for employment contracts and civil law contracts for various remuneration systems.

Preparing declarations for ZUS purposes (i.e., registration and deregistration with ZUS, monthly settlement declarations, and annual information, e.g., ZUS IWA).

Monthly settlement of income tax or advance payments of income tax.

Preparing an annual report (e.g., PIT-4R) and sending annual income tax returns to interested individuals (e.g., PIT-11).

Carrying out the required reporting for GUS and PFRON.

Who are we addressing with HR and payroll services at ATF Accounting?

Outsourcing of HR and payroll is an ideal solution for companies that want to reduce costs and gain professional support without creating an internal HR department. It also works well for dynamic growth companies where the number of employees is constantly increasing.

HR and payroll services at ATF Accounting are provided based on standardized processes.

They ensure data confidentiality, timely settlements, and full compliance with labor and social security regulations. The cooperation is operational and continuous, with clearly defined principles of responsibility.

Step 1

Analysis of the client's HR processes

Review of employment forms and applicable internal regulations.
Analyze current documents and procedures.
Determining the scope of support and organizational needs.

Step 2

Preparation and implementation of cooperation

Verification in accordance with AML (Anti-Money Laundering) requirements.
Negotiation and signing of the agreement.
HR and payroll system configuration and e-employee.
Taking over documentation and organizing personnel files and HR processes.

Step 3

Current service and communication

Automated and compliant payroll calculation and preparation.
ZUS and income tax settlements.
Handling employment changes and terminations.
Keeping records of working time, leave, and absences.

Step 4

Reporting and Controls

Preparation of annual declarations and information (PIT, ZUS, GUS, PFRON).
Implementing measures to mitigate the risk of similar conflicts in the future.
Preparing reports and statements required by donors.

Free yourself from payroll and HR worries with our support.

FAQ

We know that choosing an accounting firm is an important decision.

What exactly does accounting outsourcing involve?

Outsourcing accounting means we take over the responsibility for keeping your books, tax settlements, preparing financial statements, and payroll processing. You gain peace of mind and time to develop your business, while we ensure that all the duties transferred to us are carried out on time and in compliance with ever-changing legal regulations.

What are the benefits of using an accounting firm?

Working with us means: saving time and money, certainty that all settlements are processed on time and in accordance with applicable laws, data security, access to the knowledge and experience of experts who react to regulatory changes.

What documents do I need to prepare to start the collaboration?

The documents we request from Clients directly result from the questionnaire we provided and the implemented Client Onboarding and Offboarding procedure.

Can I change accounting firms mid-tax year?

We help you safely transfer your accounting at any time of the year. We handle document handover, make corrections, and ensure the process is seamless and compliant with regulations.

Do you also handle HR and payroll?

We provide full outsourcing of HR and payroll services: we prepare payrolls, settle ZUS and taxes, manage personnel files, and prepare PIT declarations for employees. We can completely replace the HR department in your company.

How long does an HR and payroll service implementation take?

Usually from a few weeks to 2-3 months depending on the number of employees and the complexity of payroll. We conduct the entire process so as not to disrupt the company's operations.

Do you represent clients before government agencies?

As part of our services, we represent our Clients before tax offices and the Social Insurance Institution (ZUS). We file declarations, respond to summons, and ensure the proper course of proceedings.

How much do accounting and HR services cost?

The price depends on many parameters that we ask about in the survey, e.g., the number of documents, the form of business, and the scope of services. We prepare an individual quote each time – transparent and tailored to the Client's needs.

How do you ensure data security?

By entrusting us with your accounting, you are entrusting us with sensitive financial and personal data. We understand the responsibility that comes with this, which is why we treat information security as a strategic pillar of our business.

Our IT environment is designed based on the principle of layered protection. We utilize advanced network security systems, constant infrastructure monitoring, and real-time threat detection mechanisms. This allows us to effectively minimize the risk of cyberattacks, unauthorized access, or data loss.

We store data on professional server systems with hardware redundancy, ensuring continuity of operation even in the event of individual component failure. Our infrastructure is based on solutions that guarantee high availability, stability, and rapid system recovery in emergency situations.

We regularly perform multi-level backups, which are also stored offsite. This approach provides additional protection in case of random events and allows for the quick restoration of full operational capability.

Only authorized employees have access to the data, and access rights are granted in accordance with the principle of least privilege. The procedures and security measures in place comply with applicable personal data protection requirements.

Thanks to the combination of modern technologies, proven procedures, and responsible risk management, we offer our clients not only reliable accounting services but also real information security.